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Brussels authorisation system

Authorisation is required when several parties wish to exchange personal data.

Identifying who to contact for the proposed exchange, depends on one of two situations:

Permission to be covered by a general authorisation

For general authorisations that have not been issued by a Sectoral Committee (CS), the requestor sends their application to be covered to the issuing body:

For general authorisations issued by the Social Security and Health Sectoral Committee (CSSSS) the requestor sends their application to be covered to the Social Security and Health Chamber (Chamber SS&S).

For general authorisations that have not been issued by the National Register Sectoral Committee (CSRN), the requestor sends their application to be covered to the Federal Authority Chamber (Chamber AF):

For general authorisations issued by the National Register Sectoral Committee (CSRN), if the request concerns data on the National Register, the aliens register or the Waiting list, the requestor sends their application to be covered to the Minister of the Interior or their representative, if the request relates to data on the protocol registry (diplomats, consular officials, etc.), the requestor sends their application to the Minister of Foreign Affairs or their representative.

Coverage by the general authorisations is given by a written and signed declaration of commitment in which the individual applying to be covered by this confirms that they will comply with the conditions of the deliberation in question.

Coverages by general authorisations are published on the website of the body responsible for their reception.

There is not yet an authorisation or a general authorisation

Brussels source

When an institution which is not covered by the Order of 8 May 2014 wants to access the personal data held by an institution covered by this order, this access must be subject to the prior authorisation of the Brussels Supervisory Commission, regardless of the recipient. No other authorisation must be solicited on this subject.

Federal source

When a Brussels-based institution wants to consult personal social data through the CBSS, this access must be subject to an authorisation from the Social Security and Health Chamber (CSS&S) (Art. 18 of the Law of 5 September 2018). This same pseudonymised data can be sent to BISA with the prior authorisation of the Brussels Supervisory Commission.

When a Brussels-based institution wants to consult personal health-related data through the eHealth platform, this access must be subject to an authorisation from the Social Security and Health Chamber (CSS&S) (ref. Art. 42, §2, 3° of the Law of 13 December 2006).

When a Brussels-based institution wants to consult National Register data, this access must be subject to a prior authorisation from the Minister of the Interior (ref. Art. 6, of the LDD of 25 November 2018).

When a Brussels-based institution wants to consult Protocol Registry data, this access must be subject to a prior authorisation from the Minister of Foreign Affairs (ref. Art. 8, of the LDD of 25 November 2018).

With regards other personal data from other federal institutions, if the supplier and recipient of the data do not reach an agreement, or if one party so wishes, they can also contact the Federal Authority Chamber together (Art. 86 of the Law of 5 September 2018).

Other source

When an institution which is covered by the Order of 8 May 2014 wants to access the personal data held by an authority which is not a federal authority, this access must be subject to an authorisation from the Brussels Supervisory Commission.

Infos & contact


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